Submissions for Volume 8, Issue 1 are open!
Submissions for this issue close Sunday, July 24th 2016
Please note that these are the general submission guidelines. For the specific requirements for each of the submission types, refer to the ‘Submission Types‘ page. To see exactly what is involved in submitting, or if you are ready to submit, see the ‘Submit‘ page, which also contains the submission forms.
All submissions must be the primary work of a medical student at an Australian university (except for letters). The student must be able to take public responsibility for the content.
Letters are the only submission type where the author need not be a student.
The AMSJ defines authorship as per the criteria recommended by the International Committee of Medical Journal Editors, which includes:
- Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
- Drafting the work or revising it critically for important intellectual content; AND
- Final approval of the version to be published; AND
- Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
All those identified as authors should meet this criteria, and all those who meet this criteria should be identified as authors. Authors should be able to identify which co-authors are responsible for specific parts of the work.
As a guideline, supervisors are generally identified as the senior (last) author of a manuscript, with the primary author being listed first. The AMSJ accepts co-first authorships in the event multiple authors contributed equally to the work.
Submission types accepted are original research articles, review articles, case reports, features (conference reports, elective reports, essays), book reviews, and letters/news (please see the ‘Submission Types‘ page for details).
Submissions could potentially arise from the following sources:
- Research projects.
- Submissions prepared especially for the AMSJ.
- Assignments (must be exceptional examples with a self-negotiated topic).
- Papers prepared for various competitions.
To submit to the AMSJ, please follow the instructions on the ‘Submit‘ page and complete a submission form, ensuring that the general guidelines on this page as well as the specific guidelines on the ‘Submission Types‘ page are adhered to.
Following the close of submissions for an issue, submissions will be screened and short-listed by the editorial staff to ensure that they meet submission criteria and standard. In the initial selection phase, editorial staff will be blinded to the identity of submitting students and their university. Successful academic submissions (original research articles, case reports and review articles) will proceed through the anonymous external peer-review process.
If revisions are required, authors will be contacted, and given a specific window of time in which to return a revised submission. It is the author’s responsibility to cooperate fully and promptly with any request of the editorial staff during this time. Proceeding to the author revision stage is NOT a guarantee of eventual publication. Following the revision stage, final article selection will be made by editorial staff.
Submissions to the AMSJ must not have been previously published elsewhere. Authors will retain copyright of their submissions. By submitting, you are only providing the AMSJ with a licence to publish the submission as the first publisher. This obliges the author to mention the AMSJ as a source if they later republish the submission on another platform. Authors published in the AMSJ are free to submit to other journals that accept previously published work. However, authors should realise that they may not be able to submit their published work to other journals that only accept original work not previously published elsewhere.
Basic Formatting Requirements
Submissions should meet the following basic formatting requirements:
- Typed in English.
- A4 document, margins of 2.5cm on all sides.
- ‘Times New Roman’ font, 12-point font size, single spaced.
- Microsoft Word (*.doc or *.docx) format.
- No indentation for new paragraphs, rather leave a blank line.
- At the beginning of the document (not on a seperate title page), please list the type of submission (review, original research, etc.) and the submission title.
- Do not include names or any other identifiable information in the manuscript (for editor blinding purposes).
- To assist reviewers, Word processing line numbers must be included as part of the submission and the manuscript must include new line numbers after every page. This can be done by selecting “line numbers” in the Page Layout tab of Microsoft Word.
Where relevant, authors should provide acknowledgement of contributions that do not justify authorship (e.g. technical help, writing and editorial assistance financial and material support) in an acknowledgements section of their submission document. This should follow at the end of the body text of the article.
The AMSJ conforms to the Vancouver style of referencing.
Vancouver is a numbered style, where the references are listed at the end of a manuscript in the order in which they first appear. In-text citations should be in the form of numbers within square brackets, for example “”. PLEASE NOTE: AMSJ is now using standard Vancouver citations. Whilst previous editions had citations outside the sentence, e.g. “sentences end like this. ”, citations should now be included within the sentence, e.g. “sentences now end like this .”
For an overview of the Vancouver style, refer to the following website from Monash University: http://guides.lib.monash.edu/citing-referencing/vancouver
For an exhaustive guide to the Vancouver style, refer to the NLM’s Citing Medicine:
References are not included in the word count of a submission.
Tables, Figures and Images
Submissions Arising from University Projects or Assignments
For submissions arising from a marked university project or assignment, marker comments should be provided in the relevant field in the submission form.
Ethical and Academic Standards
Authors are responsible for ensuring that any research related to submissions was conducted according to rigorous academic and ethical standards, and patient consent was obtained where relevant.
We refer authors to the ICMJE guidelines: http://www.icmje.org/.
Details of ethics approvals must be provided in the submission form where relevant.
Please be aware the the AMSJ may screen for plagiarism using plagiarism-checking tools. Incidences of plagiarism are managed according to the Committee on Publication Ethics (COPE) guidelines: http://publicationethics.org/
Conflicts of Interest
Authors are responsible for ensuring that they have avoided, or at least declared, any significant conflicts of interest associated with submissions. We refer authors to the ICMJE guidelines regarding conflicts of interest:http://www.icmje.org/ethical_4conflicts.html. A conflict of interest declaration must be included in the submission, containing either “none declared” or details of any conflicts of interest. There is also a conflict of interest section in the submission form.
Authors are responsible for ensuring that submissions are neither intentionally nor able to be construed as defamatory or unfairly derogatory of any persons or organisations.
Authors are responsible for ensuring that permissions were obtained from any supervisors or co-authors for submission to the AMSJ.